CCWIS – Strategies to Prepare

Following on from our last blog post on 5 Key Things to know about modular, this will be the second in a series of posts on the Children’s Bureau’s (Administration for Children and Families) new federal ruling: the Comprehensive Child Welfare Information Systems (CCWIS) . This ruling gives agencies the opportunity to use modern technology offerings and tailor their information needs to match their program requirements.

The Notice of Intent period for CCWIS started in August 2016 and will end in July 2018. That doesnt leave much time to start the procurement process.  When designing a technology solution, think about how it can best meet your business needs, organizational structure and how you can get the most value from your solution. Here are top questions to ask yourself when preparing for this crucial time ahead:

 

1.Business Needs: Will it ultimately help staff to manage cases more effectively and support managerial decision making?

Review and evaluate your current business structure by investing time upfront on business process, data and best- fit/feasibility analyses to determine if your needs will be appropriately and adequately met. Consider how your business needs will be achieved through interoperability, modularity, and data quality against potential solutions.

 

2. Organizational Structure: Can it be easily and locally tailored to meet evolving case management and business process needs?

Investing in a new case management system is among the most important decisions a state or local agency can make. Think about how restructuring your business model will allow you to gain efficiencies, enhance data quality and most importantly, improve outcomes for children, youth and families.

 

3. Value: Can a COTS solution like CareDirector, which doesnt require a large team of management consultants and software engineers, be the right fit and “value” to support your agency? 

With the CCWIS modular focus, there is the ability to leverage value for certain components. CareDirector provides the ability to pre-populate information allready in the system for ease of recording information and completing asessments and case plans. This reduces time spent on manual documentation, paperwork and juggling information from multiple sources or data systems.

 

As the new CCWIS regulations’ concentrate on flexible data quaility and data sharing, Stakeholders now play a key role in inetroperability as states begin to share what they have learned. Stay informed.

For more information about how CareDirector can help design and implement your CCWIS compliant solution visit our website here